For schools
Keep every check together and know who is next
Record what the official lookup showed, who recorded it and the next recheck. Prepare a dated staff list for review. $49 a month, or $490 a year, per organization. Free for 14 days, no card.
Built for charter schools, public school districts, early childhood (3-K and Pre-K) programs, special education agencies, and independent and religious schools.
RosterHudson Bridge Charter School6 staff
Certificate status
Due now
3 due this week
Export staff listThree steps
Add staff, record the check, export the list
- 01
Add your staff
Type names or import a CSV. No Social Security numbers, no birthdates.
- 02
Check the official lookup
Open TEACH or your state’s lookup and record what it showed. Attach a screenshot if you want proof on file.
- 03
Export the list when asked
A dated staff certification list, CSV or PDF, with each teacher’s standing.
20 things
What’s in the register
- 01Roster with certification standing for every teacher
- 02Every check dated and attributed to the administrator who recorded it
- 03Screenshot evidence, scanned and stored privately
- 04Rechecks scheduled 30 days before expiration, pulled forward before your next authorizer or audit visit
- 05Weekly digest, alerts at 90, 60, 30 and 7 days
- 06New York charter allowance count under Education Law §2854
- 07Texas charter certification requirements and HB 2 deadlines under Education Code §12.129
- 08Registration and renewal cycles tracked on the same roster
- 09Staff certification list, CSV and PDF
- 10Share a dated staff list with your authorizer
- 11Required trainings on the same roster
- 12New-hire checklist: certification, I-9, background report and contract on one roster
- 13Fingerprint and clearance status recorded the same way, no report stored
- 14Out-of-state discipline check recorded per employee, no report stored
- 15Parent notice letters for out-of-field assignments, ESSA and Texas
- 16The path forward when a certificate expires, with each step's owner, date and official link
- 17Optional invitation for a teacher to confirm their own record
- 18Activity log of who changed what
- 19Unlimited staff, sites and administrators, each with their own email sign-in link
- 20Email support within one business day
the Florida lookup
Built for Florida schools
The FDOE Educator Certification Lookup, the five-year Professional Certificate renewal with its six-credit total, including at least one credit on teaching students with disabilities (Florida Educator Certification Renewal Requirements), the annual Youth Mental Health Awareness Training (s. 1012.584, Fla. Stat.) and one-time human trafficking awareness training (s. 1006.481, Fla. Stat.), and the Level 2 background screening through the FDLE/DOE Clearinghouse (Fla. Stat. §1012.32; five-year rescreening under §1012.465). Florida charter schools must employ teachers certified as required by chapter 1012 (Fla. Stat. §1002.33(12)(f)); the register has no separate Florida charter panel.
Also used by charter schools, districts, early childhood programs, special education agencies, and independent and religious schools in every other state.
Sample data · fictional school
See the register before you start
Sample recordFloridaSample data · fictional school
The register
One dated record of every teacher you check
Log what the Florida lookup showed, who checked, and when. One list for every teacher.
Sample data · fictional school
Interactive sample
Try the fictional school registerBoundaries
What it doesn’t do
- 01Log in to TEACH or any state system for you
- 02Decide who may be assigned to a classroom
- 03Store Social Security numbers, birthdates, fingerprints or personnel files
Proof
What’s true today
- 01Official sources reviewed on a published schedule
- 02Independent of every state agency
- 03No ads and no data sales
- 04Passwordless email-link sign-in for every administrator
- 05Your data deleted on request
Ten questions
Questions schools ask
- What does “verified” mean in TeachPassport?
- An administrator recorded what the official lookup showed on a date. TeachPassport does not query the state.
- Which states are supported?
- Any US state’s teacher certificate lookup works. Charter schools see their state’s certification rules for Alabama, Georgia, Michigan, Minnesota, New Jersey, New York (with the uncertified-teacher allowance), Pennsylvania and South Carolina; the certification requirements panel is Texas only.
- Can TeachPassport see inside TEACH, ECOS, or the Florida system?
- No.
- What do we do when a lookup shows no result?
- Record “no matching public result,” then follow the state’s guidance linked on the page. Recheck after that.
- Who can see our register?
- Only administrators an owner has added to your organization. Each administrator uses their own confirmed email address.
- What happens to our data if we cancel?
- Cancel any time from your billing page; access continues to the end of the paid period, then editing stops. You can still read and export everything. To have an organization's data deleted, an owner asks from Settings: the organization is deactivated right away, and its data is deleted 30 days later unless a legal hold applies. That request can be cancelled any time before then.
- Do you store employee documents or Social Security numbers?
- No Social Security numbers. You may attach an optional screenshot of the official lookup result to a verification record. Training completion details are recorded without uploading the certificate.
- How is the New York charter allowance calculated?
- The lesser of 30% of the teaching staff or five teachers, plus five mathematics, science, computer science, technology or CTE teachers, plus five more, under Education Law §2854(3)(a-1). The count uses the records you entered.
- Is there a contract or purchase order?
- Card only. Invoices come from your billing page, and a W-9 on request.
- How do I get help?
- Email hello@teachpassport.com. We reply within one business day.
For your board