For schools
Every teacher’s certification. Checked, dated, on one list.
The register your office keeps instead of a spreadsheet. $49 a month. Unlimited staff. Free for 14 days, no card.
RosterHudson Bridge Charter School6 staff
Certification standing
Due now
3 due this week
Export staff listThree steps
How it works
- 01
Add your staff
Type names or import a CSV. No Social Security numbers, no birthdates.
- 02
Check the official lookup
Open TEACH or your state’s lookup and record what it showed. Attach a screenshot if you want proof on file.
- 03
Export the list when asked
A dated staff certification list, CSV or PDF, with each teacher’s standing.
19 things
What’s in the register
- 01Roster with certification standing for every teacher
- 02Every check dated and signed by the administrator who made it
- 03Screenshot evidence, scanned and stored privately
- 04Rechecks scheduled 30 days before expiration
- 05Rechecks pulled forward before your authorizer visit
- 06Weekly digest, alerts at 90, 60, 30 and 7 days
- 07New York charter allowance count under Education Law §2854
- 08Texas charter certification requirements and HB 2 deadlines under Education Code §12.129
- 09Parent notice letters for out-of-field assignments, ESSA and Texas
- 10Registration and renewal cycles tracked on the same roster
- 11Staff certification list, CSV and PDF
- 12Share a dated staff list with your authorizer
- 13Required trainings on the same roster
- 14New-hire checklist: certification, I-9, background report and contract on one roster
- 15Fingerprint and clearance status recorded the same way, no report stored
- 16Unlimited administrators, two-step verification required
- 17One login across your schools; each school on its own plan
- 18Optional invitation for a teacher to confirm their own record
- 19Out-of-state discipline check recorded per employee, no report stored
Education Law §2854
Built for New York charter schools
Count uncertified teachers against the §2854 allowance as you go. Export the staff list SUNY and NYSED ask for at renewal.
Also used by independent schools, pre-K providers, and schools in every other state.
Sample data · fictional school
Sample screens
Staff roster
See every teacher's standing
Standing follows the latest record and any expiration date on it.
Sample data · fictional school
NY · ActiveTeacherCertified and currentNov 16, 2026
Organization interval
NY · ActiveTeacherExpiring within 90 daysOct 1, 2026
30 days before expiration
NY · ActiveTeacherExpiredSep 8, 2026
Before the next visit
NY · ActiveTeacherNo public recordSep 8, 2026
Before the next visit
NY · ActiveTeacherNot verified yetSep 8, 2026
Before the next visit
NY · ActiveSchool leaderCertified and currentDec 30, 2026
Organization interval
Verify form
Record what the lookup showed
Only what the public lookup displays, saved with a name and a date.
Sample data · fictional school
VerifyNY official lookupRevision 3
Recording for
Aaron Whitfield
- What the lookup showed
- Public information appeared
- Certificate type as printed
- Initial · Mathematics (7–12)
- Certificate status as printed
- Valid
- Effective date
- September 1, 2021
- Expiration date
- October 31, 2026
- Date checked
- August 18, 2026
Screenshot: nysed-lookup-aug-18.png · scanned, stored privately
Saved with the record
Recorded by D. Okafor on August 18, 2026, against TEACH as reviewed on August 3, 2026.
Append only · nothing is overwritten
Charter allowance
Count against the §2854 allowance
Teaching staff, uncertified teachers, allowance used and headroom.
Sample data · fictional school
Cap panelHudson Bridge Charter SchoolSnapshot Sep 1, 2026
- Teaching staff
- 5
- Uncertified
- 3
- Base allowance
- 1
- Maths, science, CS, tech or CTE
- 1 of 5 used
- Additional allowance
- 5
- Headroom
- 4
The lesser of thirty percent of the teaching staff of a charter school, or five teachers of the charter school. Plus five teachers of mathematics, science, computer science, technology, or career and technical education. Plus five additional teachers. A teacher certified or otherwise approved by the commissioner shall not be counted.
N.Y. Education Law § 2854(3)(a-1)
What this panel is
Counted from the records your administrators entered. Your school and the state decide everything else.
Based on the records in this register
Staff list
Export the list your authorizer asks for
The same rows as CSV. Dated, named, with the source stated.
Sample data · fictional school
Staff certification list · PDF
Hudson Bridge Charter School
Snapshot date: September 1, 2026 · All sites
- Current staff
- 6
- Certified and current
- 2
- Expiring within 90 days
- 1
- Expired
- 1
- No public record
- 1
- Unclear
- 0
- Not verified yet
- 1
| Employee | Role | State | Standing | Certificate type | Expires | Checked | Recorded by |
|---|---|---|---|---|---|---|---|
| Marisol Vega | Teacher | NY | Certified and current | Professional · Childhood Education (1–6) | — | Aug 18, 2026 | D. Okafor |
| Aaron Whitfield | Teacher | NY | Expiring within 90 days | Initial · Mathematics (7–12) | Oct 31, 2026 | Aug 18, 2026 | D. Okafor |
| Priya Raman | Teacher | NY | Expired | Initial · Biology (7–12) | Jun 30, 2026 | Aug 20, 2026 | D. Okafor |
| Curtis Mbeki | Teacher | NY | No public record | — | — | Aug 21, 2026 | L. Brennan |
| Nadia Feldman | Teacher | NY | Not verified yet | — | — | — | — |
| Tomás Iglesias | School leader | NY | Certified and current | Professional · School Building Leader | — | Jul 2, 2026 | L. Brennan |
Hudson Bridge Charter School. These records were recorded by the organization’s administrators from the official state lookup. TeachPassport does not decide certification, employment, or compliance. Snapshot September 1, 2026.
Boundaries
What it doesn’t do
- 01Log in to TEACH or any state system for you
- 02Decide who may be assigned to a classroom
- 03Store Social Security numbers, birthdates, fingerprints or personnel files
Proof
What’s true today
- 01Official sources reviewed on a published schedule
- 02Independent of every state agency
- 03No ads and no data sales
- 04Two-step verification required for every administrator
- 05Your data deleted on request
Ten questions
Questions schools ask
- What does “verified” mean in TeachPassport?
- An administrator recorded what the official lookup showed on a date. TeachPassport does not query the state.
- Which states are supported?
- Any US state. The charter allowance panel is New York only.
- Can TeachPassport see inside TEACH, ECOS, or the Florida system?
- No.
- What do we do when a lookup shows no result?
- Record “no matching public result,” then follow the state’s guidance linked on the page. Recheck after that.
- Who can see our register?
- Only administrators an owner has added to your organization, each with two-step verification.
- What happens to our data if we cancel?
- The register stays read-only for 30 days. Export any time in that window, then it is deleted.
- Do you store employee documents or Social Security numbers?
- No. Only an optional screenshot of the official lookup result.
- How is the New York charter allowance calculated?
- The lesser of 30% of the teaching staff or five teachers, plus five mathematics, science, computer science, technology or CTE teachers, plus five more, under Education Law §2854(3)(a-1). The count uses the records you entered.
- Is there a contract or purchase order?
- Card only. Invoices come from your billing page, and a W-9 on request.
- How do I get help?
- Email hello@teachpassport.com. We reply within one business day.