For schools
Keep every check together and know who is next
Record what the official lookup showed, who recorded it and the next recheck. Prepare a dated staff list for review. $49 a month, or $490 a year, per organization. Free for 14 days, no card.
Built for charter schools, public school districts, early childhood (3-K and Pre-K) programs, special education agencies, and independent and religious schools.
RosterHudson Bridge Charter School6 staff
Certificate status
Due now
3 due this week
Export staff listThree steps
Add staff, record the check, export the list
- 01
Add your staff
Type names or import a CSV. No Social Security numbers, no birthdates.
- 02
Check the official lookup
Open TEACH or your state’s lookup and record what it showed. Attach a screenshot if you want proof on file.
- 03
Export the list when asked
A dated staff certification list, CSV or PDF, with each teacher’s standing.
20 things
What’s in the register
- 01Roster with certification standing for every teacher
- 02Every check dated and attributed to the administrator who recorded it
- 03Screenshot evidence, scanned and stored privately
- 04Rechecks scheduled 30 days before expiration, pulled forward before your next authorizer or audit visit
- 05Weekly digest, alerts at 90, 60, 30 and 7 days
- 06New York charter allowance count under Education Law §2854
- 07Texas charter certification requirements and HB 2 deadlines under Education Code §12.129
- 08Registration and renewal cycles tracked on the same roster
- 09Staff certification list, CSV and PDF
- 10Share a dated staff list with your authorizer
- 11Required trainings on the same roster
- 12New-hire checklist: certification, I-9, background report and contract on one roster
- 13Fingerprint and clearance status recorded the same way, no report stored
- 14Out-of-state discipline check recorded per employee, no report stored
- 15Parent notice letters for out-of-field assignments, ESSA and Texas
- 16The path forward when a certificate expires, with each step's owner, date and official link
- 17Optional invitation for a teacher to confirm their own record
- 18Activity log of who changed what
- 19Unlimited staff, sites and administrators, each with their own email sign-in link
- 20Email support within one business day
Education Law §2854
Built for New York charter schools
Count uncertified teachers against the §2854 allowance as you go. Export a dated staff certification list a school can attach to a renewal or annual-report submission.
Built for charter schools, public school districts, early childhood (3-K and Pre-K) programs, special education agencies, and independent and religious schools.
Sample data · fictional school
See the register before you start
Staff roster
See every teacher's standing
Standing follows the latest record and any expiration date on it.
Sample data · fictional school
NY · ActiveTeacherCertified and currentJan 13, 2027
Organization interval
NY · ActiveTeacherExpiring within 90 daysNov 28, 2026
30 days before expiration
NY · ActiveTeacherExpiredNov 1, 2026
Before the next visit
NY · ActiveTeacherNo public recordNov 1, 2026
Before the next visit
NY · ActiveTeacherNot recorded yetNov 1, 2026
Before the next visit
NY · ActiveSchool leaderCertified and currentFeb 26, 2027
Organization interval
Verify form
Record what the lookup showed
Only what the public lookup displays, saved with a name and a date.
Sample data · fictional school
VerifyNY official lookupRevision 3
Recording for
Aaron Whitfield
- What the lookup showed
- Public information appeared
- Certificate type as printed
- Initial · Mathematics (7–12)
- Certificate status as printed
- Valid
- Effective date
- December 29, 2021
- Expiration date
- December 28, 2026
- Date checked
- October 15, 2026
Screenshot: nysed-lookup-2026-10-15.png · scanned, stored privately
Saved with the record
Recorded by D. Okafor on October 15, 2026 from TEACH; lookup instructions last reviewed by TeachPassport on September 19, 2026.
Append only · nothing is overwritten
Charter allowance
Count against the §2854 allowance
Teaching staff, uncertified teachers, allowance used and headroom.
Sample data · fictional school
Cap panelHudson Bridge Charter SchoolSnapshot Oct 29, 2026
- Teaching staff
- 5 of 6 staff
- Uncertified
- 2
- Base allowance
- 1
- Mathematics, science, CS, tech or CTE
- 1 of 5 used
- Additional allowance
- 5
- Uncertified outside that allowance
- 1
- Headroom
- 5
5 of 6 staff count as teaching staff; a school leader is not a teacher, so Tomás Iglesias is not counted. Headroom is the base allowance plus the additional allowance, minus the uncertified teachers not already counted against the mathematics/science/CS/tech/CTE allowance: 1 + 5 − 1 = 5.
The lesser of thirty percent of the teaching staff of a charter school, or five teachers of the charter school. Plus five teachers of mathematics, science, computer science, technology, or career and technical education. Plus five additional teachers. A teacher certified or otherwise approved by the commissioner shall not be counted.
N.Y. Education Law § 2854(3)(a-1)
What this panel is
Counted from the records your administrators entered. Your school and the state decide everything else.
Based on the records in this register
Staff list
Export the list your authorizer asks for
The same rows as CSV. Dated, named, with the source stated.
Sample data · fictional school
Staff certification list · PDF
Hudson Bridge Charter School
Snapshot date: October 29, 2026 · All sites
- Current staff
- 6
- Certified and current
- 2
- Expiring within 90 days
- 1
- Expired
- 1
- No public record
- 1
- Unclear
- 0
- Not recorded yet
- 1
- Not required for this role
- 0
| Employee | Role | State | Standing | Certificate type | Expires | Checked | Recorded by |
|---|---|---|---|---|---|---|---|
| Marisol Vega | Teacher | NY | Certified and current | Professional · Childhood Education (1–6) | — | Oct 15, 2026 | D. Okafor |
| Aaron Whitfield | Teacher | NY | Expiring within 90 days | Initial · Mathematics (7–12) | Dec 28, 2026 | Oct 15, 2026 | D. Okafor |
| Priya Raman | Teacher | NY | Expired | Initial · Biology (7–12) | Aug 27, 2026 | Oct 17, 2026 | D. Okafor |
| Curtis Mbeki | Teacher | NY | No public record | — | — | Oct 18, 2026 | L. Brennan |
| Nadia Feldman | Teacher | NY | Not recorded yet | — | — | — | — |
| Tomás Iglesias | School leader | NY | Certified and current | Professional · School Building Leader | — | Aug 29, 2026 | L. Brennan |
Hudson Bridge Charter School. These records were recorded by the organization’s administrators from the official lookup each record names. TeachPassport does not decide certification, employment, or compliance. Snapshot October 29, 2026.
Interactive sample
Try the fictional school registerBoundaries
What it doesn’t do
- 01Log in to TEACH or any state system for you
- 02Decide who may be assigned to a classroom
- 03Store Social Security numbers, birthdates, fingerprints or personnel files
Proof
What’s true today
- 01Official sources reviewed on a published schedule
- 02Independent of every state agency
- 03No ads and no data sales
- 04Passwordless email-link sign-in for every administrator
- 05Your data deleted on request
Ten questions
Questions schools ask
- What does “verified” mean in TeachPassport?
- An administrator recorded what the official lookup showed on a date. TeachPassport does not query the state.
- Which states are supported?
- Any US state’s teacher certificate lookup works. Charter schools see their state’s certification rules for Alabama, Georgia, Michigan, Minnesota, New Jersey, New York (with the uncertified-teacher allowance), Pennsylvania and South Carolina; the certification requirements panel is Texas only.
- Can TeachPassport see inside TEACH, ECOS, or the Florida system?
- No.
- What do we do when a lookup shows no result?
- Record “no matching public result,” then follow the state’s guidance linked on the page. Recheck after that.
- Who can see our register?
- Only administrators an owner has added to your organization. Each administrator uses their own confirmed email address.
- What happens to our data if we cancel?
- Cancel any time from your billing page; access continues to the end of the paid period, then editing stops. You can still read and export everything. To have an organization's data deleted, an owner asks from Settings: the organization is deactivated right away, and its data is deleted 30 days later unless a legal hold applies. That request can be cancelled any time before then.
- Do you store employee documents or Social Security numbers?
- No Social Security numbers. You may attach an optional screenshot of the official lookup result to a verification record. Training completion details are recorded without uploading the certificate.
- How is the New York charter allowance calculated?
- The lesser of 30% of the teaching staff or five teachers, plus five mathematics, science, computer science, technology or CTE teachers, plus five more, under Education Law §2854(3)(a-1). The count uses the records you entered.
- Is there a contract or purchase order?
- Card only. Invoices come from your billing page, and a W-9 on request.
- How do I get help?
- Email hello@teachpassport.com. We reply within one business day.
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