For schools
Keep every check together and know who is next
Record what the official lookup showed, who recorded it and the next recheck. Prepare a dated staff list for review. $49 a month, or $490 a year, per organization. Free for 14 days, no card.
Built for charter schools, public school districts, early childhood (3-K and Pre-K) programs, special education agencies, and independent and religious schools.
RosterHudson Bridge Charter School6 staff
Certificate status
Due now
3 due this week
Export staff listThree steps
Add staff, record the check, export the list
- 01
Add your staff
Type names or import a CSV. No Social Security numbers, no birthdates.
- 02
Check the official lookup
Open TEACH or your state’s lookup and record what it showed. Attach a screenshot if you want proof on file.
- 03
Export the list when asked
A dated staff certification list, CSV or PDF, with each teacher’s standing.
20 things
What’s in the register
- 01Roster with certification standing for every teacher
- 02Every check dated and attributed to the administrator who recorded it
- 03Screenshot evidence, scanned and stored privately
- 04Rechecks scheduled 30 days before expiration, pulled forward before your next authorizer or audit visit
- 05Weekly digest, alerts at 90, 60, 30 and 7 days
- 06New York charter allowance count under Education Law §2854
- 07Texas charter certification requirements and HB 2 deadlines under Education Code §12.129
- 08Registration and renewal cycles tracked on the same roster
- 09Staff certification list, CSV and PDF
- 10Share a dated staff list with your authorizer
- 11Required trainings on the same roster
- 12New-hire checklist: certification, I-9, background report and contract on one roster
- 13Fingerprint and clearance status recorded the same way, no report stored
- 14Out-of-state discipline check recorded per employee, no report stored
- 15Parent notice letters for out-of-field assignments, ESSA and Texas
- 16The path forward when a certificate expires, with each step's owner, date and official link
- 17Optional invitation for a teacher to confirm their own record
- 18Activity log of who changed what
- 19Unlimited staff, sites and administrators, each with their own email sign-in link
- 20Email support within one business day
Every state
Built for Arizona schools
TeachPassport for Schools works the same way in every state: record what the official lookup shows, with a date and the administrator who recorded it, on the schedule your school sets.
Built for charter schools, public school districts, early childhood (3-K and Pre-K) programs, special education agencies, and independent and religious schools.
Sample data · fictional school
See the register before you start
Sample recordArizonaSample data · fictional school
The register
One dated record of every teacher you check
Log what the Arizona lookup showed, who checked, and when. One list for every teacher.
Sample data · fictional school
Interactive sample
Try the fictional school registerBoundaries
What it doesn’t do
- 01Log in to TEACH or any state system for you
- 02Decide who may be assigned to a classroom
- 03Store Social Security numbers, birthdates, fingerprints or personnel files
Proof
What’s true today
- 01Official sources reviewed on a published schedule
- 02Independent of every state agency
- 03No ads and no data sales
- 04Passwordless email-link sign-in for every administrator
- 05Your data deleted on request
Ten questions
Questions schools ask
- What does “verified” mean in TeachPassport?
- An administrator recorded what the official lookup showed on a date. TeachPassport does not query the state.
- Which states are supported?
- Any US state’s teacher certificate lookup works. Charter schools see their state’s certification rules for Alabama, Georgia, Michigan, Minnesota, New Jersey, New York (with the uncertified-teacher allowance), Pennsylvania and South Carolina; the certification requirements panel is Texas only.
- Can TeachPassport see inside TEACH, ECOS, or the Florida system?
- No.
- What do we do when a lookup shows no result?
- Record “no matching public result,” then follow the state’s guidance linked on the page. Recheck after that.
- Who can see our register?
- Only administrators an owner has added to your organization. Each administrator uses their own confirmed email address.
- What happens to our data if we cancel?
- Cancel any time from your billing page; access continues to the end of the paid period, then editing stops. You can still read and export everything. To have an organization's data deleted, an owner asks from Settings: the organization is deactivated right away, and its data is deleted 30 days later unless a legal hold applies. That request can be cancelled any time before then.
- Do you store employee documents or Social Security numbers?
- No Social Security numbers. You may attach an optional screenshot of the official lookup result to a verification record. Training completion details are recorded without uploading the certificate.
- How is the New York charter allowance calculated?
- The lesser of 30% of the teaching staff or five teachers, plus five mathematics, science, computer science, technology or CTE teachers, plus five more, under Education Law §2854(3)(a-1). The count uses the records you entered.
- Is there a contract or purchase order?
- Card only. Invoices come from your billing page, and a W-9 on request.
- How do I get help?
- Email hello@teachpassport.com. We reply within one business day.
For your board